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First meeting of Board of Management PKC, was held on 20th October 2014 at Islamabad, Pakistan. Following are the meeting details:

Board Members Present Board Members Absent
  1. Dr. Khalil ur Rehman
  2. Dr. Farooq Ahmed Farooqi
  3. Dr. Shamas ur Rehman Toor
  4. Dr. Naseem Mehmood
  5. Adv. Malik Saleem
  6. Dr. Anas Khalil
  1.  Engr. Khalid Zia
  2. Engr. Mansha Toor
  3. Mr. Shareef Zaman
  4. Mr. Anwar Anjum
  5. Mr. Ayaz Kiani

 

Agenda of the Meeting
1.        Recitation of the Holy Quran
2.        Acceptance of the Agenda
3.        Composition of the Board of Management
4.        Election of the Chairman and Appointment of the Acting CEO
5.        Approval of the Organizational Chart
6.        Delegation of key responsibilities to the Acting CEO (for hiring of management team, purchase of equipment, day-to-day administration, etc.)
7.        Draft Terms of Reference of the Board of Management
8.        Current Status of the PKC (construction, financials, etc.)
9.        Next Meeting of the Board of Management
10.    Any other item
11.    Closing

 

Minutes of the Meeting
1.        Recitation of the Holy Quran -Dr. Naseem Mehmood recited the verses from the Holy Quran
2.        Acceptance of the Agenda -Dr. Shamas ur Rehman Toor proposed the Board the meeting agenda mentioned above. The agenda was unanimously adopted by the Board members present.
3.        Composition of the Board of Management -It was proposed that some board members should be permanent (as core board members) whereas others should be elected for a term of two years. The number of core members can be increased with a simple majority of the Board of Management. -It was unanimously agreed that the Trustees of the PWS Trust (Dr. Khalil ur Rehman, Mr. Shareef Zaman, Engr. Khalid Zia, Adv. Malik Saleem, and Dr. Anas Khalil) would be the core board members.
4.        Election of the Chairman and Appointment of the Acting CEO -A resolution was presented by Dr. Shamas ur Rehman Toor to elect Dr. Khalil ur Rehman as the Chairman of the Board of Management. The resolution was adopted unanimously. -The Board also unanimously appointed Dr. Khalil ur Rehman as the Acting Chief Executive Officer (CEO) of the PKC until a suitable candidate was found for the position of the CEO.
5.        Approval of the Organizational Chart -Dr. Khalil ur Rehman presented the draft functional organizational chart of the PKC to the Board. It was proposed that a marketing and fundraising function / position should be added to the chart.
6.        Delegation of key responsibilities to the Acting CEO (for hiring of management team, purchase of equipment, day-to-day administration, etc.) -The Board agreed that, as acting CEO, Dr. Khalil ur Rehman will be fully responsible for hiring of the key management personnel, purchase of hospital equipment, and other day-to-day administrative matters of the PKC. -Dr. Khalil ur Rehman informed the Board that the interviews for the position of the Director, Support Services, were being conducted and that Brig. (Retd) Dr. Quddus Akhtar was found to be a suitable candidate for the position. The Board agreed that Dr. Akhtar can also act as Acting Director Medical Services until a suitable candidate is found.
7.        Draft Terms of Reference of the Board of Management -Dr. Khalil informed the Board that a draft Terms of Reference (ToR) of the Board was being prepared and will be circulated to the board members before the next board meeting. -It was also proposed that the Chairman should appoint two board members (one member from Jeddah and one local member) to carry out occasional audit of the PKC and report to the Board during its meetings.
8.        Current Status of the PKC (construction, financials, etc.) -Dr. Khalil ur Rehman informed the Board that the construction of the PKC had entered the final phases and that the finishes would be complete by January 2015. He also noted that dialysis and OPD facilities will be operational by March 2015 whereas other facilities will be operationalized gradually. -The board members proposed that special attention should be given to the fundraising for the PKC and that all possible avenues should be explored to ensure that a continuous stream of funds was available to run the PKC in a sustainable manner.
9.        Next Meeting of the Board of Management -It was agreed that the next meeting of the Board of Management should be held before the official inauguration of the PKC, which is being planned to be held during March 2015. -The Board requested the Chairman to announce the date for the next Board Meeting well ahead of time to enable the board members to attend the meeting. Those board members who are unable to travel to Pakistan for the meeting may participate in the meeting through skype or video conferencing. -Dr. Khalil ur Rehman also informed the Board that before the Board Meeting in Islamabad, a small meeting with the members residing in Jeddah will also be held to ensure that their opinion has been taken into consideration for key decisions.
10.    Any other item -None.
11.    Closing -Dr. Khalil ur Rehman thanks all the board members for attending the meeting. The meeting was closed with prayers for success of the PKC.

 

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